Reports of 2009

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REPORTS OF 2009

The Russian Foundation for Basic Research announces rules for submitting research and financial reports on projects implemented in 2009 in the following knowledge areas:
(01) mathematics, information science and mechanics;
(02) physics and astronomy;
(03) chemistry and studies of materials;
(04) biology and medical sciences;
(05) Earth sciences;
(06) humanities and social sciences;
(07) information technologies and computer systems;
(08) fundamentals of engineering sciences,
under the following competitions:
“à” - initiative-based scientific projects carried out by small (up to 10 persons) scientific collectives (research teams) or individual scientists;
“b” - projects aimed at developing the material and technical basis (MTB) of scientific research;
“d” - publishing projects;
“k” - projects to organize expeditions (and field research);
“p” - regional projects (including “p_... _a”, “p_b”, “p_g”, “p_d”);
“e_g” - projects for express organization of Russian and international scientific events within the territory of Russia;
“e_d” - express publishing projects;
“e_k” - projects for express organization of expeditions (and field research),
and competitions for international projects.
The leaders of projects which were performed in 2009 with the support from the Foundation should submit to RFBR reports drafted as per relevant forms.
These rules should be adhered to also while drafting reports under projects which will be implemented in 2010 under the following competitions:
“g", “r_g” - organization of Russian and international scientific events within the territory of Russia;
“z”, “mob_z”, “mob_z_ros” - participation of Russian scientists in international scientific events abroad and within the territory of Russia.
Rules for submitting research and financial reports and also forms for preparing reports under competitions for projects in oriented basic research (“ofi”, “ofi_ts”, “ofi_m”, “r_ofi”) for 2008 and 2009 will be announced in the 1st quarter of 2010.
Under all competitions except the “z”, “mob_z”, “mob_z_ros” competitions, accepted will be only reports drawn up using the Grant-Express system. After the registration of an electronic report form using the Grant-Express system and after the title page is automatically formatted, the leader of the project must print out, sign and submit to RFBR one printed-out copy of the report.
Reports not registered with the Grant-Express system or submitted by fax, via e-mail or on diskettes will not be registered or reviewed.
Under the “z”, “mob_z”, “mob_z_ros” competitions, it is not required to register a letter/report with Grant-Express.
Samples of report forms, RFBR classifier, a list of abbreviations and other information are posted on the russian website.
If in accordance with an initial application the completion period of a project under the paragraph “a” competition expires in 2009, the report will be a final report (in this case the reporting period shall comprise all the years during which the project was implemented with the support of RFBR). Managers of such projects must submit to RFBR a brief scientific report covering the entire reporting period and also a financial and an extensive scientific report only for 2009. If the managers of completed projects submit new applications to take part in the 2010 competition, the decision on these applications will be made taking into account the effectiveness of their work under their previous projects (based on relevant reports). Project duration will not be extended.
If, in accordance with an initial application, the implementation of a project has to be continued in 2010, the decision to provide funding to the project in 2010 will be made by the Board of the Foundation based on expert merit reviews of scientific and financial reports on the performance in 2009. If interim (progress) reports are not reviewed positively, project funding will be terminated starting from 2010 while the leader of the project will be denied the right to take part in the RFBR competitions for three years.
If the management of an organization, through which funding is provided, does not fulfill its obligations in relation to the financial and organizational support to be provided to work under a project supported by a RFBR grant, the Foundation may (upon application of the leader of the relevant project) adopt a decision on replacing the funding organization with a new organization.
The Foundation provides its funding on the condition (among other conditions) that participating scientists will undertake to make public the results of their research by publishing such results crediting RFBR for provided support, specifically the publication of such results in Russian publications is mandatory. In particular, it is also mandatory for participants of RFBR competitions to allow the Foundation to publish their research reports under relevant projects (in print and electronic media).
Each application must be submitted to the Foundation in an envelope with the following information: marked “RFBR -- report 2009” and a project number with a letter designation of the type of the competition.
In the case of all competitions grant recipients must submit together with the electronic versions of their report (using the Grant-Express) a file in TeX, RTF or PDF format containing copies of completed reporting forms and also abstracts of publications, pictures, formulas, maps, report theses etc., if any. No file should exceed 2 MB. If a file is presented in the PFD or RTF formats, don’t use TeX format entries. Such a file will make it possible to display correctly in the RFBR information system scientific information on the report containing formulas, pictures, etc. and to speed up a merit review.
Reports will undergo a multistage independent expert review which will elicit, inter alia, the following information:
- completion of the work program declared for 2009;
- how results obtained in 2009 are reflected in publications specified in the report;
- if the subject-matter of publications specified in a report corresponds to the themes of the project;
- if actual expenses made under the project are substantiated.
Materials from final reports on completed RFBR projects will be published by the Foundation in anthologies titled "Final Annotated Reports" and "Bibliography" (separately for each area of knowledge and also under regional and international competitions). In this connection the Foundation recommends that authors should complete reporting forms carefully so as to ensure that the research results received and the publications are adequately and fully reflected in the anthologies.
The leaders of projects who fail to submit reports in the above-specified time frames will be denied the right to take part in RFBR competitions for three years.
Managers of research institutions, in which were implemented projects supported with grants from RFBR, should present by February 15, 2010 a consolidated financial report of each such institution on the use of funds received from RFBR.
Address of the Foundation.
Reports should be sent by post in a letter or by book-post without declaration of value (not in a parcel!) to the following address: 119991, GSP-1, Moscow V-334, Leninsky prospekt, 32A, Russian Foundation for Basic Research.
Contact telephone: (495) 938-55-32.
For the full text of this announcement visit the Russian language version of the website.

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